Brodies LLP is a prominent UK law firm headquartered in Scotland, that provides expert advice to UK and international clients.
We have the capability and expertise to deliver mandates with global reach, uniting specialist perspectives from across our firm to offer bespoke legal solutions and advice, resulting in impactful outcomes for our clients.
With offices in London, Leeds, and throughout Scotland, we are dedicated to driving innovation in the legal sector, leveraging new technologies and forward-thinking strategies to deliver exceptional value and efficiency for our clients.
Our contract with our people underlines our commitment to fostering a supportive and inclusive work environment, prioritising the wellbeing and development of our colleagues to ensure they thrive both personally and professionally.
We are also deeply committed to making a positive impact in the communities in which we live and work. Through our pro bono work, charitable activities, and initiatives that promote diversity and inclusion, we strive to contribute meaningfully to society.
JOB TITLE
Legal Document Specialist (6-month FTC) – Personal & Family
REPORTING TO
Practice Support Manager
JOB PURPOSE
To work as a team in the provision of document production support to legal colleagues within Personal & Family (P&F) practice area. To also assist the P&F practice area, whilst ensuring in addition, the provision of an efficient and quality service to Brodies external clients.
CORE TASKS
- Type and amend all client correspondence and legal documents (often confidential) to a high level and in compliance with Brodies preferred document styling
- Proofread documents to ensure accuracy, formatting and Brodies styling are maintained
- Responsible for ensuring all Bighand work is complete within required timescales
- Responsible for ensuring all tasks emailed to the LDS inbox are added to the Bighand Q
- Responsible for typing up any PowerPoint presentations as and when required using Brodies formats
- Mail Merge
- Responsible for typing of standard letters, notes, time records, emails etc.
- Ensure that full use is made of available applications to enhance quality and efficiency of work produced
- Build knowledge of and ensure adheres to practice area protocols and procedures in completion of work
- Save all documents to DMS in the relevant folders
- File documents in appropriate location both electronically
- Participates in rota for lunchtime cover and provides assistance during holidays/absence
- Collate legal documents for Docusigning and arranging for signing by the legal colleague and ensuring saved electronically
- Assist Legal Document Specialists within other Practice Areas to ensure work complete within required timescales
- Undertake ad hoc administrative tasks when necessary under the direction of the Secretarial Engagement Manager/Senior Executive Assistant
Be aware of Brodies’ information security policies, and protect information assets from unauthorised access, disclosure, modification, destruction or interference at all times
PERSON SPECIFICATION
- The successful candidate should have experience in working in a busy P&F practice area
- The successful candidate will be required to be flexible regarding working hours as from time to time it will be necessary to complete work during lunchtime or after 5pm
- This position is demanding so the successful candidate should be used to working under pressure, often with tight deadlines
- Highly motivated and able to work on own initiative
- A team player with a can do attitude
- Confident – able to deal with people at all levels.
- Excellent communication skills both written and verbal
- Excellent attention to detail and accuracy in production of all correspondence, documents, etc
- Adopts a flexible and proactive approach to work duties, able to pick up work and assist wherever needed
- Organises and prioritises time effectively to achieve deadlines
- Presents a professional image to clients and other external organisations at all times
- Working practices and Legal Document Specialist allocations within the team will change from time to time and the successful candidate should have an open and flexible attitude to change and a willingness to train within other legal teams.
SKILLS
- Fast accurate typist – 60 wpm
- Accurate and competent in documentation production including formatting and presentation
- IT literate
- Proficient in the use of Microsoft applications:
- Word – track changes/mail merge
- Outlook
- Excel
- PowerPoint (preferred but not essential)
- BigHand
- Willingness to enhance IT literacy through training
- Experience of DMS (preferred but not essential)